1. An overview of data protection

General information

The following infor­ma­tion will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to perso­nally identify you. For detailed infor­ma­tion about the subject matter of data protec­tion, please consult our Data Protec­tion Decla­ra­tion, which we have included beneath this copy.

Data recording on this website

Who is the responsible party for the recording of data on this website (i.e., the “controller”)?

The data on this website is processed by the operator of the website, whose contact infor­ma­tion is available under section “Infor­ma­tion about the respon­sible party (referred to as the “controller” in the GDPR)” in this Privacy Policy.

How do we record your data?

We collect your data as a result of your sharing of your data with us. This may, for instance be infor­ma­tion you enter into our contact form.

Other data shall be recorded by our IT systems auto­ma­ti­cally or after you consent to its recording during your website visit. This data comprises primarily technical infor­ma­tion (e.g., web browser, operating system, or time the site was accessed). This infor­ma­tion is recorded auto­ma­ti­cally when you access this website.

What are the purposes we use your data for?

A portion of the infor­ma­tion is generated to guarantee the error free provision of the website. Other data may be used to analyze your user patterns. If contracts can be concluded or initiated via the website, the trans­mitted data will also be processed for contract offers, orders or other order enquiries.

What rights do you have as far as your information is concerned?

You have the right to receive infor­ma­tion about the source, reci­pi­ents, and purposes of your archived personal data at any time without having to pay a fee for such disclo­sures. You also have the right to demand that your data are rectified or eradi­cated. If you have consented to data proces­sing, you have the option to revoke this consent at any time, which shall affect all future data proces­sing. Moreover, you have the right to demand that the proces­sing of your data be rest­ricted under certain circum­s­tances. Further­more, you have the right to log a complaint with the competent super­vi­sing agency.

Please do not hesitate to contact us at any time if you have questions about this or any other data protec­tion related issues.

2. Hosting

We are hosting the content of our website at the following provider:

Raidboxes

The provider is the Raidboxes GmbH, Hafenstr. 32, 48153 Münster, Germany (herein­after referred to as: Raidboxes). Whenever you visit our website, Raidboxes will record a variety of logfiles, including your IP addresses.

For details, please refer to the Data Privacy Policy of Raidboxes: https://raidboxes.io/legal/privacy/.

We use Raidboxes on the basis of Art. 6(1)(f) GDPR. We have a legi­ti­mate interest in making the depiction of our website as depen­dable as possible. If you have been asked for your respec­tive consent, proces­sing shall occur exclu­si­vely on the basis of Art. 6 (1)(a) GDPR and § 25(1) TDDDG, if the consent comprises the archiving of cookies or access to infor­ma­tion on the user’s device (e.g., device finger printing) as defined in the TDDDG. Such consent may be revoked at any time.

Data processing

We have concluded a data proces­sing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guaran­tees that they process personal data of our website visitors only based on our instruc­tions and in compli­ance with the GDPR.

3. General information and mandatory information

Data protection

The operators of this website and its pages take the protec­tion of your personal data very seriously. Hence, we handle your personal data as confi­den­tial infor­ma­tion and in compli­ance with the statutory data protec­tion regu­la­tions and this Data Protec­tion Decla­ra­tion.

Whenever you use this website, a variety of personal infor­ma­tion will be collected. Personal data comprises data that can be used to perso­nally identify you. This Data Protec­tion Decla­ra­tion explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the infor­ma­tion is collected.

We herewith advise you that the trans­mis­sion of data via the Internet (i.e., through e‑mail commu­ni­ca­tions) may be prone to security gaps. It is not possible to comple­tely protect data against third-party access.

Information about the responsible party (referred to as the “controller” in the GDPR)

The data proces­sing controller on this website is:

Stiftung Insel Hombroich
Rake­ten­sta­tion Hombroich 4
41472 Neuss

Phone: +49 (0)2182 887 4001
E‑mail: stiftung@inselhombroich.de

The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the proces­sing of personal data (e.g., names, e‑mail addresses, etc.).

Storage duration

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data proces­sing, your data will be deleted, unless we have other legally permis­sible reasons for storing your personal data (e.g., tax or commer­cial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.

General information on the legal basis for the data processing on this website

If you have consented to data proces­sing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if special cate­go­ries of data are processed according to Art. 9 (1) DSGVO. In the case of explicit consent to the transfer of personal data to third countries, the data proces­sing is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of cookies or to the access to infor­ma­tion in your end device (e.g., via device finger­prin­ting), the data proces­sing is addi­tio­nally based on § 25 (1) TDDDG. The consent can be revoked at any time. If your data is required for the fulfill­ment of a contract or for the imple­men­ta­tion of pre-contrac­tual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Further­more, if your data is required for the fulfill­ment of a legal obli­ga­tion, we process it on the basis of Art. 6(1)© GDPR. Further­more, the data proces­sing may be carried out on the basis of our legi­ti­mate interest according to Art. 6(1)(f) GDPR. Infor­ma­tion on the relevant legal basis in each indi­vi­dual case is provided in the following para­graphs of this privacy policy.

Recipients of personal data

In the scope of our business acti­vi­ties, we cooperate with various external parties. In some cases, this also requires the transfer of personal data to these external parties. We only disclose personal data to external parties if this is required as part of the fulfill­ment of a contract, if we are legally obligated to do so (e.g., disclo­sure of data to tax autho­ri­ties), if we have a legi­ti­mate interest in the disclo­sure pursuant to Art. 6 (1)(f) GDPR, or if another legal basis permits the disclo­sure of this data. When using proces­sors, we only disclose personal data of our customers on the basis of a valid contract on data proces­sing. In the case of joint proces­sing, a joint proces­sing agreement is concluded.

Revocation of your consent to the processing of data

A wide range of data proces­sing tran­sac­tions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawful­ness of any data coll­ec­tion that occurred prior to your revo­ca­tion.

Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)

IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to log a complaint with the competent supervisory agency

In the event of viola­tions of the GDPR, data subjects are entitled to log a complaint with a super­vi­sory agency, in parti­cular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regard­less of any other admi­nis­tra­tive or court procee­dings available as legal recourses.

Right to data portability

You have the right to have data that we process auto­ma­ti­cally on the basis of your consent or in fulfill­ment of a contract handed over to you or to a third party in a common, machine-readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is tech­ni­cally feasible.

Information about, rectification and eradication of data

Within the scope of the appli­cable statutory provi­sions, you have the right to demand infor­ma­tion about your archived personal data, their source and reci­pi­ents as well as the purpose of the proces­sing of your data at any time. You may also have a right to have your data rectified or eradi­cated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.

Right to demand processing restrictions

You have the right to demand the impo­si­tion of rest­ric­tions as far as the proces­sing of your personal data is concerned. To do so, you may contact us at any time. The right to demand rest­ric­tion of proces­sing applies in the following cases:

  • In the event that you should dispute the correct­ness of your data archived by us, we will usually need some time to verify this claim. During the time that this inves­ti­ga­tion is ongoing, you have the right to demand that we restrict the proces­sing of your personal data.
  • If the proces­sing of your personal data was/is conducted in an unlawful manner, you have the option to demand the rest­ric­tion of the proces­sing of your data instead of demanding the eradi­ca­tion of this data.
  • If we do not need your personal data any longer and you need it to exercise, defend or claim legal entit­le­ments, you have the right to demand the rest­ric­tion of the proces­sing of your personal data instead of its eradi­ca­tion.
  • If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been deter­mined whose interests prevail, you have the right to demand a rest­ric­tion of the proces­sing of your personal data.

If you have rest­ricted the proces­sing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entit­le­ments or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

4. Recording of data on this website

Contact form

If you submit inquiries to us via our contact form, the infor­ma­tion provided in the contact form as well as any contact infor­ma­tion provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this infor­ma­tion without your consent.

The proces­sing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contrac­tual measures. In all other cases the proces­sing is based on our legi­ti­mate interest in the effective proces­sing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time.

The infor­ma­tion you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the infor­ma­tion is being archived no longer exists (e.g., after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provi­sions, in parti­cular retention periods.

Request by e‑mail, telephone, or fax

If you contact us by e‑mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of proces­sing your request. We do not pass these data on without your consent.

These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfill­ment of a contract or is required for the perfor­mance of pre-contrac­tual measures. In all other cases, the data are processed on the basis of our legi­ti­mate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any time.

The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after comple­tion of your request). Mandatory statutory provi­sions — in parti­cular statutory retention periods — remain unaf­fected.

5. Newsletter

Newsletter data

If you would like to receive the news­letter offered on the website, we require an e‑mail address from you as well as infor­ma­tion that allows us to verify that you are the owner of the e‑mail address provided and that you agree to receive the news­letter. Further data is not collected or only on a voluntary basis. For the handling of the news­letter, we use news­letter service providers, which are described below.

CleverReach

This website uses Clever­Reach for the sending of news­let­ters. The provider is the Clever­Reach GmbH & Co. KG, Schaf­jü­ckenweg 2, 26180 Rastede, Germany (herein­after “Clever­Reach”). Clever­Reach is a service that can be used to organize and analyze the sending of news­let­ters. The data you have entered for the purpose of subscribing to our news­letter (e.g., e‑mail address) are stored on servers of Clever­Reach in Germany or in Ireland.

News­let­ters we send out via Clever­Reach allow us to analyze the user patterns of our news­letter reci­pi­ents. Among other things, in conjunc­tion with this, it is possible how many reci­pi­ents actually opened the news­letter e‑mail and how often which link inside the news­letter has been clicked. With the assis­tance of a tool called Conver­sion Tracking, we can also determine whether an action that has been prede­fined in the news­letter actually occurred after the link was clicked (e.g., purchase of a product on this website). For more infor­ma­tion on the data analysis services by Clever­Reach news­let­ters, please go to: https://www.cleverreach.com/en/features/reporting-tracking/.

The data is processed based on your consent (Art. 6(1)(a) GDPR). You may revoke any consent you have given at any time by unsub­scribing from the news­letter. This shall be without prejudice to the lawful­ness of any data proces­sing tran­sac­tions that have taken place prior to your revo­ca­tion.

If you do not want to permit an analysis by Clever­Reach, you must unsub­scribe from the news­letter. We provide a link for you to do this in every news­letter message.

The data deposited with us for the purpose of subscribing to the news­letter will be stored by us until you unsub­scribe from the news­letter or the news­letter service provider and deleted from the news­letter distri­bu­tion list after you unsub­scribe from the news­letter. Data stored for other purposes with us remain unaf­fected.

After you unsub­scribe from the news­letter distri­bu­tion list, your e‑mail address may be stored by us or the news­letter service provider in a blacklist, if such action is necessary to prevent future mailings. The data from the blacklist is used only for this purpose and not merged with other data. This serves both your interest and our interest in complying with the legal requi­re­ments when sending news­let­ters (legi­ti­mate interest within the meaning of Art. 6(1)(f) GDPR). The storage in the blacklist is inde­fi­nite. You may object to the storage if your interests outweigh our legi­ti­mate interest.

For more details, please consult the Data Protec­tion Provi­sions of Clever­Reach at: https://www.cleverreach.com/en/privacy-policy/.

Data processing

We have concluded a data proces­sing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guaran­tees that they process personal data of our website visitors only based on our instruc­tions and in compli­ance with the GDPR.

6. Custom Services

Handling applicant data

We offer website visitors the oppor­tu­nity to submit job appli­ca­tions to us (e.g., via e‑mail, via postal services on by submit­ting the online job appli­ca­tion form). Below, we will brief you on the scope, purpose and use of the personal data collected from you in conjunc­tion with the appli­ca­tion process. We assure you that the coll­ec­tion, proces­sing, and use of your data will occur in compli­ance with the appli­cable data privacy rights and all other statutory provi­sions and that your data will always be treated as strictly confi­den­tial.

Scope and purpose of the collection of data

If you submit a job appli­ca­tion to us, we will process any affi­liated personal data (e.g., contact and commu­ni­ca­tions data, appli­ca­tion documents, notes taken during job inter­views, etc.), if they are required to make a decision concer­ning the estab­lish­ment or an employ­ment rela­ti­onship. The legal grounds for the afore­men­tioned are § 26 BDSG according to German Law (Nego­tia­tion of an Employ­ment Rela­ti­onship), Art. 6(1)(b) GDPR (General Contract Nego­tia­tions) and – provided you have given us your consent – Art. 6(1)(a) GDPR. You may revoke any consent given at any time. Within our company, your personal data will only be shared with indi­vi­duals who are involved in the proces­sing of your job appli­ca­tion.

If your job appli­ca­tion should result in your recruit­ment, the data you have submitted will be archived on the grounds of § 26 BDSG and Art. 6(1)(b) GDPR for the purpose of imple­men­ting the employ­ment rela­ti­onship in our data proces­sing system.

Data Archiving Period

If we are unable to make you a job offer or you reject a job offer or withdraw your appli­ca­tion, we reserve the right to retain the data you have submitted on the basis of our legi­ti­mate interests (Art. 6(1)(f) GDPR) for up to 6 months from the end of the appli­ca­tion procedure (rejection or with­drawal of the appli­ca­tion). After­wards the data will be deleted, and the physical appli­ca­tion documents will be destroyed. The storage serves in parti­cular as evidence in the event of a legal dispute. If it is evident that the data will be required after the expiry of the 6‑month period (e.g., due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.

Longer storage may also take place if you have given your agreement (Article 6(1)(a) GDPR) or if statutory data retention requi­re­ments preclude the deletion.